Ninja Forms Zapier is an automation extension that connects WordPress forms to over 5,000 different web services without requiring any custom code. Users can instantly bridge the gap between their website data and external tools like Google Sheets, Slack, and HubSpot. This integration ensures that every form submission triggers the specific automated workflow your business requires.
WPExclusive members get access to Ninja Forms Zapier as part of a full plugin and theme library, plans from $9.99/month. See the full Ninja Forms collection →
What Is Ninja Forms Zapier?
Ninja Forms Zapier is developed by Ninja Forms and is an automation plugin for WordPress. It belongs to the automation category on WPExclusive, alongside other tools for improving business workflows.
The plugin solves the problem of missing direct integrations by acting as a universal bridge to thousands of third party apps. It is designed for business owners and developers who need to move data from WordPress to CRM, project management, or marketing tools without writing manual webhooks or API code.
Ninja Forms Zapier Features
The core feature set of the extension focuses on providing a visual, no-code interface for data synchronization.
Massive App Ecosystem
Ninja Forms Zapier connects to more than 5,000 apps within the Zapier directory. This includes mainstream platforms like Google Sheets, Microsoft Excel, and Slack, as well as niche tools for project management and lead tracking. By adding this single extension, you unlock an entire library of automation possibilities for every form on your site.
Trigger-Based Workflows
Every submission acts as an automatic trigger that runs without manual intervention. The moment a user clicks submit, the plugin dispatches the data via webhooks to Zapier. This enables real-time updates for your team, ensuring contact records are created or spreadsheet rows are appended immediately upon form completion.
Multi-Step Zaps and Logic
A single form submission can trigger a chain of actions across different applications simultaneously. For example, one entry can notify a Slack channel, add a contact to a CRM, and send a specific email sequence. When used with conditional logic, the plugin can fire Zaps only when specific criteria are met by the user’s input.
Visual Field Mapping
The plugin provides precise control over data routing through a visual mapper. Users decide exactly which form fields populate specific fields in the destination app. After a test submission, Zapier recognizes all available fields, allowing you to map names, emails, and custom messages to their corresponding locations in your external tools.
Pricing
Ninja Forms Zapier is available as a standalone purchase from the developer or included in their membership bundles. Check current pricing on the Ninja Forms Zapier sales page — WPExclusive members access it as part of their plan.
| Plan | Price | Sites | Includes |
|---|---|---|---|
| Single Extension | $49/year | 1 Site | Zapier Integration |
| WPExclusive Membership | From $9.99/month | Unlimited | Ninja Forms Zapier + full library |
For developers managing multiple sites, a WPExclusive membership covers Ninja Forms Zapier plus hundreds of other plugins and themes — usually less than one premium license.
Latest Version
The plugin receives regular updates to ensure compatibility with both the core Ninja Forms framework and the Zapier API. WPExclusive updates plugin files promptly after each release to maintain security and functionality.
How to Install
- Download the Ninja Forms Zapier .zip from your WPExclusive member account
- In WordPress: Plugins → Add New → Upload Plugin
- Select the .zip and click Install Now → Activate
- Create a new Zap in your Zapier account and select Ninja Forms as the trigger
- Copy the webhook URL from Zapier and paste it into the Zapier action settings within your individual Ninja Form
Use Cases
Automating Lead Management
Connect your inquiry forms to CRMs like HubSpot or Pipedrive to eliminate manual data entry. Every new submission automatically creates a lead, ensuring your sales team can follow up instantly through specialized automation workflows.
Centralized Team Notifications
Route form data directly to Slack or Microsoft Teams channels. This keeps your internal team informed of new support requests or bug reports the moment they happen without needing to check email or the WordPress dashboard.
Database and Spreadsheet Logging
Send every submission to Google Sheets or Airtable for easy reporting. This is ideal for archiving entries, performing data analysis, or sharing form results with team members who do not have access to the WordPress backend.
Agencies and Developers Managing Multiple Client Sites
WPExclusive provides significant value for agencies by offering access to various Ninja Forms extensions under one subscription. This allows developers to deploy high-end automation across many client projects without purchasing individual licenses for every site.
vs Alternatives
| Feature | Ninja Forms Zapier | Gravity Forms Zapier |
|---|---|---|
| App Connections | 5,000+ | 5,000+ |
| Trigger Type | Webhook-based | Webhook-based |
| Visual Mapper | ✅ Yes | ✅ Yes |
| Starting Price | $49/year | $59/year |
| Available on WPExclusive | ✅ Yes | ✅ Yes |
Browse the full automation plugins on WPExclusive →
Pros and Cons
✅ Strengths
- Connects to virtually any modern web application without custom coding
- Supports multi-step workflows to sync data to multiple apps at once
- Integrates perfectly with existing Ninja Forms fields and conditional logic
⚠️ Limitations
- Requires a Zapier account which may have its own usage limits and costs
- Complex multi-step Zaps require a paid subscription on the Zapier platform
- Developer auto-updates require an active license key. WPExclusive publishes updates manually when new versions are released.
Is Ninja Forms Zapier GPL Licensed?
Yes. Ninja Forms Zapier is distributed under the GNU General Public License (GPL) — the same license that governs WordPress itself. GPL gives any user the legal right to use, study, share, and redistribute the software. This is the legal framework that makes WPExclusive’s membership model possible.
WPExclusive distributes 100% original, unmodified files — the same release the developer publishes. No injected code, no alterations, no security risks.
Get Ninja Forms Zapier on WPExclusive
WPExclusive membership starts at $9.99/month, $87/year, or $149 lifetime — giving you Ninja Forms Zapier plus every plugin and theme in the library, on unlimited sites.
Explore the full Ninja Forms collection → or browse all WordPress plugins →
Frequently Asked Questions
What does Ninja Forms Zapier do?
Ninja Forms Zapier is a bridge that connects your WordPress forms to thousands of external apps. It allows Ninja Forms to send submission data to services like Google Sheets, Slack, and Mailchimp automatically.
Is Ninja Forms Zapier free?
This is a premium extension that is not included in the free version of the core plugin. However, you can access Ninja Forms Zapier via a WPExclusive membership starting at $9.99/month.
What is the latest version of Ninja Forms Zapier?
The plugin is actively maintained — WPExclusive members always receive the most current release to ensure compatibility with Zapier’s webhook interface.
How much does Ninja Forms Zapier cost?
Retail pricing starts at $49 per year for a single site license. Via WPExclusive, it is included in plans from $9.99/month.
Is it legal to use Ninja Forms Zapier via WPExclusive?
The plugin is GPL licensed, which explicitly permits redistribution. WPExclusive provides original, unmodified files — fully within GPL terms.
What are the best alternatives to Ninja Forms Zapier?
The main alternatives include direct integrations like Ninja Forms Active Campaign or similar extensions for Gravity Forms. All are available on WPExclusive within the same membership.
